Computershare Governance Services

Software

Today’s Corporate Secretary is often called on to act as legal advisor, procedural gatekeeper, and risk manager. New laws like Sarbanes-Oxley (SOX) and tax requirements like filing 851s for subsidiaries, have made your role even more critical. Besides keeping accurate data on your organization’s structure, entities, tax demands, and compliance liabilities, you must also ensure corporate controls.

That calls for an adaptable system to manage the data for compliance with subsidiary governance rules. Computershare’s World Records® application is the technology for the job. It responds to the new dynamics of your relationship with executive management, the board, and institutional shareholders with features and functions designed to meet the pressures for subsidiary governance.

The application provides an efficient means for subsidiary governance in 3 steps:

1. Entity Management: Tracking and reporting on your company data

Organizational Charts - for easy reporting on your company's structure
Data Tracking - on your officers & directors, shareholders, jurisdictional requirements, and due dates for corporate compliance and tax filings
Time Machine - historical data on entities as they existed at a specific point in time
Centralized Repository - for legal, tax, and accounting to access data on demand.

2. Reporting & Compliance: Acting on your data

Audit Reports - to help comply with Sarbanes-Oxley and audit firm requirements
Event Notifications - reminders of important due dates, filing deadlines, recurring tasks, events, contract renewals, etc.
Form filings -to the Secretaries of State in the United States and Companies House in the United Kingdom.

3. Accountability: Ensuring your data is correct

Global Access - offers secure data anytime from anywhere there is Internet access
Executive Dashboard - allows directors & officers access to their own critical information such as board/committee appointments, signatory rights, and relevant documents
Verification Processes - empowers individuals responsible for specific entity information to verify accuracy and timeliness of corporate changes; it encourages corporate transparency and executive responsibility.

Benefits

• Maintains org charts in multi-formats (i.e. HTML, Excel, Visio) for easy reporting

• Tracks ownership, officer & director info, due dates for compliance/filings

• Built-in “Time Machine” to view historical data on entities at any point-in-time

• Offers authorized access to secure data anytime, from anywhere there is an Internet connection

• Incorporates an audit “time stamp” to see who made what changes when

• Functions as a centralized repository for tax, legal, accounting, HR, etc.

• Features a “Satellite Facility Manager” function with lease, license, facility codes, etc. for satellite locations